Oral Abstract and Poster Presenter Guidelines

Oral Presentation Guidelines

All oral presenters must provide their final presentation (16:9 format) by using the provided Dropbox link or on a USB drive at the Presentation Upload Room during the designated times. PC laptops will be used and equipped with the latest software. Presentations should be provided in PowerPoint. Personal laptops may not be used.

The presentation upload process is in place to ensure that all sessions run smoothly. Failure to submit your presentation as indicated may result in technical errors or missing graphics for your presentation.

Presenter Guidelines

• Oral abstract presentations are 10-minutes plus 5-minutes for questions and answers.
• Arrive to your presentation room 15-minutes prior to the session start time to familiarize yourself with the microphone, slide advancer, and stage set-up.
• Plan to stay for your whole session.
• Please be seated at the front of the presentation room in the row reserved for speakers.
• The Session Chair(s) will introduce you and monitor the length of the presentation.
• A speaker timer will be visible from the podium.
• A laser pointer and slide advancer will be available at the podium for your use.
• All mobile phones must be turned off while you are presenting.

Presentation Upload Information

Presenters are highly encouraged to upload their presentations in advance to bypass the Presentation Upload Room lines. A Dropbox link was sent to all presenters via email and will remain active until the night before your scheduled talk.

If you elect not to upload your talk in advance, bring it on a USB drive to the Presentation Upload Room during the designated times listed below.

Please note:

• Presentations must be submitted in PowerPoint 16:9 format.
• PC laptops will be used for presentations and will be equipped with the latest software.
• Personal laptops may not be used for presentations.
• Failure to submit your presentation as instructed may result in technical issues or missing content during your talk.

Presentation Upload Room

Poster Presentation Guidelines

Posters will be on display for the duration of the conference, and presented in one of the following sessions:

• Sunday, 30 August: 6:00 pm – 7:30 pm
• Monday, 31 August: 6:00 pm – 7:30 pm
• Tuesday, 1 September: 6:00 pm – 7:30 pm

Poster sessions are scheduled based on topic and the last two digits of your abstract presentation number. For example, 1.01 is an odd numbered abstract; whereas 1.02 is an even numbered abstract.

At least one author is required to be present at the poster during the assigned presentation time listed below.

Poster Install/Removal Details

Posters should be installed on Sunday, 30 August between 8:00 am – 10:30 am, and removed on Wednesday, 2 September between 8:00 am – 4:00 pm*

*Posters not removed by 4:00 pm will be discarded.

Poster Dimensions & Setup Poster display space is limited to 44 inches width x 44 inches height (117.92 cmx117.92 cm). Please ensure your poster width does not exceed 44 inches (117.92 cm). Orientation: Horizontal or Vertical Push pins will be provided to affix your poster to the display board.

Suggested Poster Format

• Poster numbers will be provided onsite (see image above). Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
• Posters should be legible from a distance of approximately 1.5 meters (5 feet).
• We recommend printing your poster as a single large sheet, using foldable fabric or matte/semi-gloss paper.
• At the top center of your poster, include:
  • The presentation title in large, clear text
  • Author names
  • Institution(s) where the work was conducted
• It’s recommended to include Introduction and Summary/Conclusion sections.
• Use double spacing for all lines of text to improve readability.
• Only text, graphs, photographs, and artwork may be placed on the poster board.

Please Note: Options XIII does not provide poster printing. You must print and bring your poster.